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CLASS & EVENT SETUP

For instructors running classes, workshops, team training or private group sessions that use the full studio.

This flow is separate from personal trainers because you do not use the booking app yourself.

STEP 1 — COMPLETE YOUR AGREEMENT

Submit your rental agreement and upload liability insurance (recommended 2M coverage).
Reviewed within 24 hours.

STEP 2 — CONFIRM YOUR SCHEDULE

Work with VBC staff to lock in your weekly or event schedule.

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What we confirm:

  • Day and time

  • Recurring or one-off use

  • Duration of booking

  • Access method (key or staff entry)

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Two access options:


A) Key Access

  • Pay $20 refundable deposit

  • Receive your own key and alarm code

  • You open and close your sessions

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B) Staff Entry

  • No key deposit

  • A VBC coach opens and closes the facility for you

  • Best for one-off workshops or short series​

STEP 3 — FINALIZE YOUR BOOKING IN OUR SYSTEM

VBC staff will:

  • Add your class or event to the schedule

  • Adjust if needed

  • Confirm dates, times and access instructions

  • Ensure no overlaps with other facility users

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You do not need to book anything yourself.

STEP 4 — ACCESS & ENTRY

If using your own key:

  • Disarm alarm within 30 seconds

  • Lock door during session

  • Arm alarm properly before leaving]

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If using staff entry:

  • Arrive 5 minutes before start time

  • Staff will unlock and secure the space

  • Staff will return at end of class

STEP 5 — USING THE STUDIO

Included with all rentals:

  • 1,200 sq ft open floor plan

  • Strength equipment

  • Conditioning equipment

  • Sonos sound system

  • Timer

  • WiFi

  • Washrooms

  • Fans + AC

  • Cleaners and wipes

STEP 6 — CLEAN & RESET

Before leaving:
• Return all equipment to standard layout
• Wipe down anything used
• Sweep chalk/dust
• Turn off fans and lights
• Lock doors
• Arm the alarm if using key access

SUPPORT & CONTACTS

• Email: info@vbcfitness.com
• Sue — 250-514-8465
• Danny — 250-818-9100

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