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STUDIO RULES & FACILITY TOOLS

Everything you need to train, coach or run classes inside VBC.
Includes rules, policies, alarm instructions, WiFi, Sonos and the full reset checklist.

STUDIO RULES & POLICIES

STUDIO RULES & POLICIES

General Conduct

• Maintain professional behaviour at all times
• Keep the space respectful and safe
• No unsupervised guests or spectators
• Music volume must be appropriate for the building
• No sharing keys or alarm codes under any circumstances

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Access & Timing

• Only enter during your booked times
• Do not exceed your session time start or end
• If early, wait outside until your session begins
• If running a class, instructors must arrive 5 minutes early

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Liability & Insurance

• All trainers must provide active liability insurance (2M recommended)
• You are responsible for your clients’ safety and conduct
• Any equipment damage must be reported immediately
• Emergency procedures must be followed correctly

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Equipment Use

• Return equipment to its proper rack/location
• Clean everything you and your clients use
• Keep floors clear and safe
• Respect the flow of the space when running group sessions

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Cancellations

• Cancel rentals at least 24 hours in advance
• Short-notice cancellations may still be charged
• Missed bookings may lose priority scheduling

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Key Deposit

• Key deposit is $20 and refundable when key is returned
• Lost keys may be subject to a replacement fee

ACCESS & ALARM INSTRUCTIONS

ACCESS & ALARM INSTRUCTIONS

Entering the Studio

  1. Unlock the front door

  2. Enter 

  3. Disarm the alarm within 30 seconds using your personal code

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If the alarm goes off

You must disarm immediately.
Enter your code, cleanly. ​

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Arming the Alarm When Leaving

  1. Turn off all lights, fans and audio

  2. Ensure the bathroom door is locked

  3. Ensure the front door is fully closed

  4. Press ARM AWAY on the keypad

  5. Exit within the countdown period

  6. Ensure the door latches and locks

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If the alarm triggers

• Remain calm
• Disarm with your code
• Contact Danny immediately 250-818-9100

WIFI, SONOS & FACILITY TOOLS

WIFI, SONOS & FACILITY TOOLS

WiFi

  • Network: VBC

  • Password: victoriabootcamp

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Sonos Music System

  • Open the Sonos app.

  • Open Spotify or Apple Music. Select VBC Fitness.

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Timer / Flex Timer App

  • Download the Flex Timer app.

  • Connect via Bluetooth

  • Reset to clock after use

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Cleaning Supplies

  • Spray bottles + towels near the rack

  • Vacuum behind the cable machine

  • Mop and dustpan in the closet

  • Trash at the front

BOOKING DETAILS

BOOKING DETAILS

For Personal Trainers

• All sessions must be reserved in the Staff App
• Credits must be purchased before or at booking
• Check-in must be completed before the session starts
• You book the session under your own name
• Clients are not entered into the system

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For Class & Event Hosts

• VBC staff will add your class/event to the calendar
• We confirm times before your first session
• You do not use the Staff App for bookings

RESET CHECKLIST

RESET CHECKLIST

Before leaving, ensure all of the following are completed:

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Equipment & Layout

• Barbells re-racked
• Dumbbells returned to correct slots
• Kettlebells returned to weight order
• Bands, mats, foam rollers put away
• Bikes and rowers returned to home position
• Boxes stacked neatly

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Cleanliness

• Wipe equipment used
• Wipe benches, rower handles, DB/KB handles
• Sweep visible chalk or debris
• Tidy any client belongings left behind

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Shut Down

• Turn off lights
• Turn off fans
• Turn off Sonos
• Lock the front door
• Arm the alarm

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Final Check

• Room should look exactly like you found it
• Nothing personal left inside
• Report any issues immediately

SUPPORT & CONTACTS

• Email: info@vbcfitness.com
• Sue — 250-514-8465
• Danny — 250-818-9100

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